APPRENTICE RECRUITMENT, SCREENING AND SHORTLISTING SERVICE
Terms & Conditions
Employer
Means legal entity who have engaged with Engineering Trust Training Ltd to recruit for a candidate to fill their an apprentice role within their organisation.
Candidate
Means a person who submits and application for either a specific apprenticeship opportunity or to generally be considered for apprenticeship opportunities.
Apprenticeship Role
Means role, specified by a job description, offered by the Employer where the person will be employed as an apprentice within a recognised programme of learning.
Apprenticeship Order Form
Means an electronic form sent to the Employer by ETT within which they can specify the Apprenticeship Role and volume of Vacancies. One form can be used if multiple vacancies are required for identical Apprenticeship Roles.
Vacancy
Means one Candidate appointed to one Apprenticeship Role as an Apprentice.
Confirmed Vacancy
Means an Employer has completed an Apprenticeship Order Form.
Apprentice(s)
Means an individual employed by the Employer under an Apprenticeship Agreement who is an Apprentice under the ESFA Rules and in relation to whom the Training Provider is to provide any of the Agreed Services
Contribute or contribution
Means a financial amount in respect of the services detailed in this document.
Talent Pool
Means Candidates who have been recruited and screened for either a specific Apprenticeship Role or generally for a role as an Apprentice.
Engineering Trust Training Ltd (ETT) will work on behalf of the Employer to recruit Apprentices for an agreed Vacancy under the following terms.
1. Employer contribution
1.1. The Employer agrees to contribute to the costs associated with the recruitment of an Apprentice(s).
1.2. The Contribution is per Confirmed Vacancy.
1.3. If the Employer wishes to offer multiple Vacancies with identical Apprenticeship Roles, then each appointment will be considered as an individual Confirmed Vacancy.
1.4. An invoice for the Contribution will be produced by ETT once a Candidate shortlisted by ETT is appointed to a Confirmed Vacancy.
1.5. Contribution per Vacancy is £249 +vat.
2. Confirmed Vacancy
2.1. ETT will provide the Employer with an Apprenticeship Order Form which the Employer will use to give ETT all relevant information about an Apprenticeship Role and how many Vacancies they have available.
2.2. The Employer gives ETT the right to use their business name when advertising a Apprenticeship Role unless the Employer specifically instructs ETT otherwise.
2.3. There is the opportunity for the Employer to provide their logo to be used when advertising an Apprenticeship Role however this is optional. If the Employer provides their logo, they are giving ETT permission to use that when advertising a Vacancy.
2.4. Within the Apprenticeship Order Form, if the Employer has indicated ‘ETT Recruitment, Screening and Shortlisting Service’ then they will also be asked to confirm they agree to these Terms and Conditions.
2.5. A Confirmed Vacancy is once an Apprenticeship Order Form has been returned and the Employer has indicated ‘ETT Recruitment, Screening and Shortlisting Service’ on that form. The number of Confirmed Vacancies for an Apprenticeship Role is indicated by the Employer within the ‘Quantity’ dropdown box on the Apprenticeship Order Form.
2.6. The recruitment process will begin under these Terms and Conditions for the number of Confirmed Vacancies selected within the Apprenticeship Order Form.
2.7. If multiple Vacancies are available for an Apprenticeship Role, then one Apprenticeship Order Form can be submitted providing all aspects of the Apprenticeship Role available are identical.
3. Promotion of Vacancies
3.1. ETT recruits Candidates all year round, attending school careers events, running its own events, maintaining its website and maintaining its social media presence. ETT builds a ‘Talent Pool’ of potential apprentices from which it can shortlist candidates for Confirmed Vacancy.
3.2. Confirmed Vacancies are also promoted individually through the ETT website, ETT social media accounts, the Government’s ‘Find an Apprentice’ website and third-party websites.
3.3. ETT reserves the right to advertise the position where it deems appropriate both on and off-line.
4. On–line Application
4.1. Applications will be submitted via the ETT website.
4.2. If an Candidate approaches the Employer directly, the Employer must direct them to apply via the ETT website unless agreed otherwise.
5. On-line Assessment
5.1. ETT will invite Candidates meeting the initial criteria to complete an on-line assessment including questions on numeracy, literacy, engineering principles and problem solving.
5.2. Only Candidates achieving a satisfactory score in relation to the level and type of Apprenticeship Role will be taken through to an ETT telephone interview.
6. ETT Telephone Interview
6.1. Assessed Candidates are offered a telephone interview conducted by ETT. Within the interview ETT will discuss their application and assess their suitability for specific Apprenticeship Roles and more generally to be an Apprentice.
7. Candidate Shortlisting
7.1. ETT will build a Candidate shortlist for each Apprenticeship Role and keep building until all Confirmed Vacancies are filled.
7.2. ETT will share the short list of Candidates with the Employer, giving the Employer access to each application, assessment score and ETT interview notes.
7.3. ETT requires the Employer to take appropriate security and privacy measures to protect the personal information that ETT shares with the Employer. Access to the data is granted solely for the Employer to assess each Candidates’ suitability for the Apprenticeship Role they have been short-listed for. The Employer agrees not to use the Candidates’ data for their own purposes and ETT only permits the Employer to access the data to assess if they want to progress that Candidates’ application in relation to the Apprenticeship Role for a Confirmed Vacancy. The Employer agrees to manage the data as set out in point 9.
7.4. Following a Candidate being shortlisted, and their details shared with the Employer, the Employer is not permitted to approach, contact or in any way engage with the applicant without consent from ETT.
7.5. If the candidate is unsuccessful in terms of appointment to a Confirmed Vacancy or the Employer decides not to go ahead with the Confirmed Vacancy, but the Employer wishes to approach the Candidate, then this must be done with ETT’s consent. If the Employer employs that Candidate in any capacity within 12 months of ETT having introduced the Candidate to the Employer, then the Employer agrees to pay ETT a recruitment fee of £750 +vat. This fee will not apply if the Employer instructs ETT to provide the training services for that Candidate equal to those required for the Confirmed Vacancy.
8. Employer Interviews
8.1. The Employer will perform face to face interviews with each Candidate they have selected, providing a range of dates and times.
8.2. ETT will co-ordinate the Candidates arranging dates and times of interviews.
8.3. It is the Employer’s responsibility to make the final decision as to who they employ for a Confirmed Vacancy.
8.4. All offers of employment and paperwork connected with employing the Candidate are the responsibility of the Employer. ETT will produce paperwork relevant to setting up the Candidate as an Apprentice.
9. GDPR & Data Management
9.1. The Employer is responsible for maintaining a Privacy Policy and Data Protection policy in place. Any personal data shared by ETT with the Employer during the recruitment process will be governed by these policies and managed in accordance with them.